Work in a dynamic and creative environment that encourages artistic expression in all its forms. Be the initial contact and information resource for artists, visitors, instructors and students and welcome everyone with radical hospitality. As part of the education team, work collaboratively to sustain an environment that values diversity, cultural equity, inclusivity and accessibility.
The Coordinator of Studio School supports the Associate Director and manages the daily operations of the studios in the Studios Building and the classroom studios in the Main Building. This administrative position requires a collaborative personality, excellent attention to detail, the ability to creatively problem solve and accept constructive criticism, quickly pivot and deal with ambiguity, and juggle multiple tasks in an environment of frequent interruptions. Expert knowledge of Microsoft Office (especially Microsoft Excel and Outlook) and an understanding of studio art methods and materials are required.
You will choose one of the following schedules:
- Monday-Thursday, (10 a.m-6 p.m.) and Saturday (9:30 a.m-5:30 p.m.) OR
- Tuesday-Friday (10 a.m.-6 p.m.) and Saturday (9:30 a.m.-5:30 p.m.)
About Studio School
Studio School offers classes and workshops for adults and teens that are taught year-round by professional art educators and university/college faculty. We provide a creative outlet as well as an opportunity to learn and expand skills, improve techniques and experiment with familiar and new media.
The daily responsibilities of this position include but are not limited to: managing student and instructor communication; assisting with registration; working with the public from Studio School’s front desk; coordinating Studio School’s schedule on Teamup; and working in Financial Edge, HelloSign, Tessitura, Asana and Shopify. Archiving instructor records on SharePoint and managing Studio School’s Excel database as it relates to budgets, courses, instructors and scheduling. Maintaining course-related areas of the website and working with the Manager of the Ceramics Program and Studio to maintain inventory and assist with any studio maintenance as needed.
Essential Job Functions
- Help the Associate Director of Studio School and Manager of Ceramics Program and Studio to administer a robust program of classes, demos and workshops across all disciplines and contribute to the growth and success of Studio School.
- Develop and streamline systems for registration, enrollment and communication with instructors and students.
- Support the Manager of Ceramics Program and Studio in developing, administrating and coordinating studio registration, workshop and open studio schedules, and other administrative tasks as needed.
- Maintain and monitor supplies and inventory as related to all classes and workshops.
- Monitor and support all safety procedures, including safety issues in the studios such as labeling, handling and disposal of hazardous materials; equipment instructions and warnings; appropriate procedures for the studios; and maintenance of first aid kits in conjunction with Operations.
- Under the guidance of the Manager of Ceramics Program and Studio, administrate the studio needs and activities that support Studio School, including but not limited to preparing the studios for use at the beginning of each quarterly session; ensuring effective and safe utilization of the studios; and coordinating the end of the session cleanup and closing of the studios between sessions.
Essential Job Requirements and Qualifications
- BA or BFA.
- Strong writing and communication skills.
- Self-motivated with exceptional organizational skills and attention to detail.
- Collaborative personality.
- Prior experience in public-facing roles that required a high level of customer service, hospitality, problem-solving, comfort with ambiguity and excellent attention to detail.
- Crisis-resilient, comfortable navigating the unexpected and confident exercising independent judgment when necessary.
- Able to prioritize and complete tasks as required.
- Works effectively in an environment where work interruptions occur frequently, where work on multiple projects is common and where timelines on project completion are tight.
- A background in studio art with knowledge and understanding of how art studios function.
- Committed to welcoming, valuing and engaging positively with people of all backgrounds, perspectives and experiences, as well as supporting and promoting an environment that accepts differences.
- Proficiency with Microsoft Office required with a focus on Excel required; experience with Adobe Creative Suite, Tessitura, HelloSign, Financial Edge and Asana is a plus; able to navigate or learn other platforms as needed.
- Other duties as assigned.
Limitations and Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Continued employment remains on an “at-will” basis. Nothing in this job description is to be construed as a contract of employment. All job duties are subject to change as business needs necessitate.
Other Requirements and Working Conditions
- Use of a computer/monitor, telephone and copier daily
- Physical requirements: Lifting/Carrying - heavy work may include routine lifting of a maximum weight of 30 lbs. - combination of sitting, standing, walking and driving on a frequent basis
- Current and valid driver’s license and access to a vehicle.
- Bilingual in Spanish is a plus
Oklahoma Contemporary is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.
Submit a cover letter and resume or CV highlighting your education and experience along with three references here.
Applications will be reviewed on a rolling basis until the position is filled. Unfortunately, because of the volume of applications we receive, we are not able to give status updates.
Salary commensurate with experience ($36,000-38,000); excellent benefits package which includes healthcare, dental, vision and retirement plan.
About Oklahoma Contemporary
Oklahoma Contemporary is an inclusive center for the arts where people of all ages and backgrounds can experience art, encounter new ideas and ignite their creative potential. Through visual art exhibitions, performances, public programs, community-building initiatives, outdoor installations and special events, Oklahoma Contemporary creates opportunities for everyone to come together in celebration of contemporary culture and artistic expression. With year-round classes and seasonal youth camps across multiple disciplines, the arts center’s education programs encourage youth and adults to express their ideas across a variety of media and learn new skills. Oklahoma Contemporary believes that art is for everyone and places accessibility and education at the center of all programming. Admission to exhibitions is always free. Oklahoma Contemporary is a regional 501(c)3 nonprofit organization founded in 1989 by businessman and philanthropist Christian Keesee and Kirkpatrick Foundation Director Marilyn Myers.
Oklahoma Contemporary strives to demonstrate leadership by modeling excellence and best practices for inclusion, diversity, equity and accessibility. We believe in the power of human creativity and value the opportunities for connection and learning that exist when cultures and communities come together in collaboration and understanding.
We commit to championing policies and practices that value diversity, foster cultural equity and create an accessible and inclusive environment. Oklahoma Contemporary does not discriminate based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status or religion. We recognize our strengths lie in the broad range of people who contribute their time and talents to our mission and are dedicated to creating a safe, inclusive place for them to explore creativity.